Good evening, Faisal 👋

Thursday, 14 May 2026 · All systems normal · 156 parts in stock

Today's sales

Rs. 1,24,500

18.2%vs yesterday

Cash & bank

Rs. 6,40,000

Last updated 12 min ago

Money to receive

Rs. 14,32,000

12 customers · 3 overdue

Stock value

Rs. 51,32,163

156 parts · 4 low

Profit this month

Rs. 4,82,000

8.4%vs Apr

Investor share due

Rs. 28,100

2 investors · Naveed, Akhtar

Day Book — Today

Today's sales activity

Sales: Rs. 0

Profit: Rs. 0

Shipments in transit

—

Carry due: Rs. 0

—

Weekly Statements

Loading…

Outstanding: Rs. 0

—

Sales & Profit Trend

Total sales (30 days)

Rs. 27,84,500

Total profit (30 days)

Rs. 8,12,500

Average daily

Rs. 92,800

Sales

Profit

Top customers

By revenue · this month

Stock by category

Total: Rs. 51,32,163

Overdue payments

3

Al-Habib Motors

12 days overdue · Last payment 19 Apr

Rs. 10,06,700

City Spare Parts

8 days overdue

Rs. 1,85,000

Crescent Trading

5 days overdue

Rs. 1,42,500

Low stock

4

4K0413 · 950B Hydraulic Body

Out of stock

0 left

1U3511

Out of stock

0 left

14G

Out of stock · high demand

0 left

6P7968

Low · only 2 left

2 left

Recent activity

A live feed of sales, payments, returns, and stock movements across your shop.

Shipment Log

A simple log of incoming consignments — booking date, weight, value, and carry charges. For your records; stock is added separately via Quick Entry.

Shipment log

Parts Inquiry

Search a part to see its full identity, every brand variant, associated parts, and the purchase & sale history of any variant.

Search for a part

Type a Part Number, description, application or model above. Pick a result to load its family group, associated parts, and history.

Item Master

Item Masters and their variants — quantities, prices, photos, and compatible models.

Total Variants

20

Across all Item Masters

Stock value

Rs. 51.3L

At cost price

Low stock

2

Below reorder level

Out of stock

3

Need reorder

0 selected

Item Master	Category	Application	Models	Variants	Total stock	Stock value at cost	Actions

Showing 20 of 20 parts

Add new part

Only part number and quantity are required — everything else is optional.

1 Item Master

Every variant belongs to an Item Master. Its description, category & models are inherited from there.

Item Master *

Pick the generic part this SKU is a brand/quality option of. Add a new Item Master from Variants → Add Item Master.

2 Variant details

What makes this specific stock line — its code, brand, origin and quality tier.

Variant Part Number *

The stock-keeping code for this brand variant.

Brand optional

Origin optional

Quality tier optional

3 Pricing & alerts

Sale price and low-stock alert. Stock and cost are managed via Purchases & Quick stock entries.

Sale price per unit

Rs.

Reorder when below optional

We'll warn you when stock drops below this.

4 Part photos

Upload 4 sides to enable AI photo lookup at the counter.

0/4 sides uploaded

Front

Back

Left

Right

5 Advanced settings

Optional — leave defaults if you're not sure.

Track per-unit serial numbers

For high-value items where each unit needs tracking

Allow sale below cost

Warn before selling at a loss

Press Esc to cancel · Ctrl+S to save

Bulk import from Excel

Import hundreds of parts in seconds. We'll auto-match your columns.

1

Upload file

2

Map columns

3

Preview

4

Done

Upload your Excel file

Drop a .xlsx, .xls, or .csv file. Maximum 10 MB. Up to 5,000 rows per file.

Drop your Excel file here

or click to browse · .xlsx, .xls, .csv

Required columns

Part No, Quantity, Cost, Sale Price

Optional columns

Description, Models, Category

Format tips

First row = headers · numbers without symbols

Map your columns

We auto-matched the columns. Adjust if anything is wrong, then continue.

Stock_2026.xlsx

156 rows detected · 2.4 MB

Column mapping

Your Excel column	Sample value	Maps to PartsManage field
PART NO	4T2111
QTY	22
PRICE	7,100
SALE	11,000
DESCRIPTION	SHAFT
MODELS	966F / 966D

All 6 columns auto-matched

You can change any mapping using the dropdowns. Unmapped columns will be ignored.

Preview before importing

Showing 5 of 156 rows. Verify everything looks right, then import.

Part No	Qty	Cost	Sale	Description	Models
50B	21	28,743	36,000	—	950BE / 966F
30G	6	22,450	31,000	—	1U2667
21G	25	19,100	26,000	—	4T2626
4T2111	22	7,100	11,000	SHAFT	950F / 966D
6Y5911	105	3,200	4,500	—	—

Rows to import

156

Total stock value

Rs. 51.3L

Skipped rows

0

Duplicates found

3

3 parts have matching part numbers already in your inventory. Choose how to handle them:

Update existing Skip duplicates Import as new

Import complete!

156 parts have been added to your inventory. They're already searchable.

New parts imported

156

Stock value added

Rs. 51,32,163

Categories created

5

Models tagged

22

Step 1 of 4 · Upload

Sales

Every sale recorded — search, filter by status, send invoices on WhatsApp.

Today's sales

Rs. 1,24,500

3 invoices

Money to receive

Rs. 0

From customer balances

This month

Rs. 18,42,500

+12.4% vs last month

Average sale

Rs. 14,200

Last 30 days

Invoice #	Date	Customer	Items	Amount	New balance	Actions

Showing 14 of 14 sales

Quotations

Price offers sent to customers. A quotation never moves stock or balances — convert it to a sale when the customer confirms.

Open quotations

0

Awaiting customer

Quoted value

Rs. 0

Open quotes only

Converted

0

Became sales

Expired

0

Past validity

Quotation	Date	Customer	Items	Total	Valid until	Status	Actions

New sale

Add parts to the cart and choose payment. Use Ctrl+S to save quickly.

Customer

Walk-in customer — cash sale, no ledger

Recent:

Items in this sale 0 items

No items yet

Search above or tap a recent part to add it.

Sale summary

SubtotalRs. 0

Discount

%

Discount amount—

Total to pay

Rs.0

Paid now

Enter the amount customer is paying · 0 = udhar

Rs.

INV-1456

Gole Mandi

Goyal Auto Parts

Shop 14, Gole Mandi Bazaar
Rawalpindi, Punjab, Pakistan
+92 300 4567890 · NTN 12345-6

Invoice

INV-1456

14 May 2026

Bill to

Al-Habib Motors

+92 300 1234567 · Rawalpindi

Sold by

Akhtar

Counter staff

#	Item	Qty	Rate	Amount

SubtotalRs. 62,000

TotalRs. 62,000

Customers

Track every customer's ledger. Chat-style timeline shows sales and payments in one view.

Total customers

9

All time

Money to receive

Rs. 15.5L

7 customers

Overdue (30+ days)

3

Need follow-up

Top customer

Al-Habib Motors

Rs. 14.2L this month

Parties

Everyone you deal with — customers, suppliers, or both — in one place, with net position.

Total parties

0

Customers + suppliers

Net to collect

Rs. 0

0 parties

Net to pay

Rs. 0

0 parties

Overall net

Rs. 0

across all parties

MT

Al-Habib Motors Peer wholesaler

+92 300 1234567 Rawalpindi Customer since Jan 2025

Lifetime sales

Rs. 24,80,000

Invoices

28

Last sale

2 days ago

Avg ticket

Rs. 88,500

Date	Description	Sale	Payment	Balance	View

Total billed

Rs. 24,80,000

Total paid

Rs. 14,73,300

Balance

Rs. 10,06,700

Invoice #	Date	Items	Amount	New balance	Actions

PO #	Date	Items	Amount	Paid	Balance Δ

Receipt #	Direction	Method	Amount	Reference	Note	Actions

Internal note · 8 May 2026

Customer prefers Italian parts for hydraulic items. Usually picks up on Saturdays. Trusted — extend credit up to Rs. 12L.

— by Faisal

Record payment

Record a payment received from the customer. The customer's balance updates immediately.

MT

Al-Habib Motors — +92 300 1234567

Owes Rs. 0

Amount received

Rs. 0

Tap a suggestion below or type the amount

Enter amount *

Rs.

Payment method

Payment details

Payment date

Reference optional

Note optional

Balance update

Current balanceRs. 0

− This payment− Rs. 0

New balance after paymentRs. 0

PMT-XXX

Gole Mandi

Goyal Auto Parts

Shop 14, Gole Mandi Bazaar

Rawalpindi, Punjab, Pakistan

+92 300 4567890 · NTN 12345-6

Payment receipt

PMT-XXX

14 May 2026 · 10:20 AM

Received from

Customer name

+92 300 0000000 · City

Amount received

Rs.0

Cash

Balance before payment	Rs. 0
− This payment	− Rs. 0
Balance after payment	Rs. 0

Thank you for your payment 🙏
Generated by PartsManage · islootech.com

Suppliers

Track what you owe to wholesalers and importers. Manage peer wholesalers with dual ledgers.

Total suppliers

7

All time

Money to pay

Rs. 0

0 suppliers

Imports

3

China · Italy

Peer wholesalers

1

Dual ledgers

QH

Qasim Hardware Peer Import · China

+86 138 0013 8000 Shenzhen, China Supplier since Mar 2024

Current balance

Rs. 8,50,000

To pay

Lifetime purchases

Rs. 0

Purchase orders

0

Last purchase

—

Avg order

Rs. 0

Date	Description	Purchase	Payment	Balance	View

Total billed by them

Rs. 0

Total paid by us

Rs. 0

Balance

Rs. 0

PO #	Date	Items	Amount	Billing	Actions

Voucher #	Method	Amount	Reference	Note	Actions

Record payment to supplier

Record a payment sent to the supplier. The supplier's balance updates immediately.

QH

Qasim Hardware — +86 138 0013 8000

To pay Rs. 0

Amount paid

Rs. 0

Tap a suggestion below or type the amount

Enter amount *

Rs.

Payment method

Payment details

Payment date

Reference optional

Note optional

Balance update

Current balanceRs. 0

− This payment− Rs. 0

New balance after paymentRs. 0

SPY-XXX

Gole Mandi

Goyal Auto Parts

Shop 14, Gole Mandi Bazaar

Rawalpindi, Punjab, Pakistan

+92 300 4567890 · NTN 12345-6

Payment voucher

SPY-XXX

14 May 2026 · 10:20 AM

Paid to

Supplier name

+86 138 0013 8000 · City

Amount paid

Rs.0

Cash

Balance before payment	Rs. 0
− This payment	− Rs. 0
Balance after payment	Rs. 0

Payment voucher · Generated by PartsManage · islootech.com

Requests for quotation

Send a parts list to several suppliers, enter the rates they come back with, and compare side by side before you order.

RFQ	Raised	From	Lines	Quotes in	Best offer	Status	Actions

RFQ

Purchase requisitions

Internal requests for parts you need to buy. A requisition has no supplier and no prices — it moves no stock and no money.

Open requisitions

0

Awaiting sourcing

Units requested

0

Across open requisitions

Below reorder

0

Parts needing restock

Closed

0

Sourced or cancelled

Requisition	Raised	Needed by	Items	Units	Requested by	Status	Actions

PI-XXXX

Items received

Part	Qty	Unit cost	Line total

Cost layers created by this invoice This is the stock this invoice put on your shelf, and what it cost.

Batch	Part	Received	Still in stock	Cost / unit	Status

Invoice

Supplier—

Date—

Supplier bill no.—

Source—

SubtotalRs. 0

OverheadsRs. 0

Invoice total

Rs.0

BilledRs. 0

− Paid− Rs. 0

Still owedRs. 0

Purchase invoices

The supplier bills you have recorded. A purchase invoice is what posts stock and moves the supplier balance.

Owed to suppliers

Rs. 0

Across unpaid invoices

Billed this month

Rs. 0

0 invoices

Paid this month

Rs. 0

Cash out to suppliers

Direct invoices

0

Recorded without a PO

Invoice	Date	Supplier	Source	Items	Total	Paid	Balance	Payment	Actions

Purchase orders

What you have committed to buy — no stock or money moves until you record the invoice.

Total purchases

8

Last 90 days

Open POs

0

Awaiting goods

Money to pay

Rs. 0

From supplier balances

Stock value added

Rs. 0

Inventory value

PO #	Date	Supplier	Items	Total	Billing	Status	Actions

PO-XXXX

Gole Mandi

Goyal Auto Parts

Shop 14, Gole Mandi Bazaar

Rawalpindi, Punjab, Pakistan

+92 300 4567890 · NTN 12345-6

Purchase order

PO-XXXX

14 May 2026 · 11:00 AM

Supplier

Supplier name

+92 300 0000000 · City

Draft

Ordered

Closed

Items

#	Part	Qty	Cost / unit	Line total

Purchase order · Generated by PartsManage · islootech.com

Items needed

0 items

Part	Qty	Note

Details

Needed by optional

Requested by

Notes optional

Summary

Lines0

Units requested0

A requisition is a request, not an order. It moves no stock and no money, and names no supplier. Send it out as an RFQ to collect rates.

Select a supplier — who billed you?

Items received

0 items

Part / description	Qty	Unit cost	Line total

Freight, customs & clearing

For imports. These are added into each part’s landed cost, so FIFO and your profit figures use the true cost — not just the invoice price.

Reference

Supplier bill no. optional

Note optional

Summary

Items subtotalRs. 0

Invoice totalRs. 0

Payment

Paid now

0 = on credit

Rs.

Current balance with supplierRs. 0

+ This purchase+ Rs. 0

− Paid now− Rs. 0

New balanceRs. 0

This invoice posts the stock. Saving it adds the goods to inventory at their landed cost, creates the FIFO cost layers, and moves the supplier’s balance.

Select a supplier — who are you buying from?

Items received

0 items

Part / Description	Qty	Cost / unit	Line total

Overheads & landed cost

Estimated freight, customs and clearing for imports. The final landed cost is set on the Purchase Invoice — this is a planning estimate.

Summary

Items subtotalRs. 0

Total payableRs. 0

Is this order placed?

Yes — placed with the supplier They are expecting to fulfil it Not yet — save as draft Still deciding; not sent to the supplier

A purchase order moves no money and no stock. It records what you have committed to buy. When the goods and the supplier’s bill arrive, record a Purchase Invoice against this PO — that is where stock posts and the balance moves.

Returns & Adjustments

Sales returns, purchase returns, stock corrections, and ledger fixes — all auditable in one place.

Sales returns

0

Rs. 0 refunded

Purchase returns

0

Rs. 0 credit

Stock adjustments

0

This month

Ledger adjustments

0

This month

Doc #	Date	Type	Reference	Party / Part	Reason	Amount / Qty	Actions

New return or adjustment

Choose the type below. Every entry is logged in the audit trail and reflected in the relevant ledgers.

Original invoice

No invoice selected — pick one to load its line items

Items to return

Set qty & disposition for each line. Leave qty 0 to keep.

Part / description	Sold	Return qty	Disposition	Refund

Original purchase order

No invoice selected — pick one to load its line items

Items to return to supplier

Set qty for each line. Stock is reduced by these qtys.

Part / description	Purchased	Return qty	Credit value

Select a type and fill in the details.

RET-XXX

Date Reference

Logged by — on —

Expenses

Track every rupee leaving the business or the household. Separate shop costs from owner draws to keep books clean.

May 2026

This month

Rs. 0

0 entries

Last month

Rs. 0

0 entries

Change

—

vs last month

Recurring

0

Active templates

Date	Category	Description	Vendor	Method	Amount	Actions

Month-over-month by category

This month

Rs. 0

Last month

Rs. 0

Change

—

Reports

The numbers that tell you how the business is really doing. Pick any report below — drill in for charts, tables, and exports.

Period:

to

Investors & Partners

Manage capital partners, calculate profit splits, and track each investor's balance and payouts.

Recent profit distributions

Distribute profit

Enter the profit to distribute, set how much each partner is actually being paid now, and any unpaid amount carries forward to their balance.

What's being distributed

Period

Profit amount to distribute

Rs.

Pick a label or type your own

The system doesn't auto-calculate profit yet because COGS isn't captured per sale. You decide how much profit to distribute based on what the books show. The Reports → P&L page can help estimate.

Enter a profit amount to begin.

Locations

All your shops and branches. Switch the shop pill in the topbar to scope reports and lists. "All Shops" shows the consolidated view.

Total locations

0

0 active

Combined revenue (this month)

Rs. 0

Across all shops

Combined expenses

Rs. 0

Shop operating costs only

Transfers logged

0

Inter-shop stock movements

Revenue by location this month

Recent stock transfers

Add new location

Each shop has its own color, transactions, and reports. Pick a memorable code and color for the topbar pill.

Basic info

Shop code 2–4 letters for the topbar pill

Shop name

City

Address optional

Manager optional

Color & badge

Pick a color for the topbar pill and color band

??

Preview

Shop name

City

Inter-shop stock transfer

Move parts from one shop to another. Inventory stays in the system — this records which shop holds which units for attribution and reporting.

From → To

From

To

Transfer date

Notes optional

Items to transfer

Part / description	Stock available	Transfer qty	Value at cost
No items added yet. Click "+ Add part" to start.

Pick shops and add items to begin.

WhatsApp Automation Center

All your customer-facing and owner-facing WhatsApp messages, in one place. Schedule reminders, customize templates, and see what each customer receives.

Active templates

0

English + Urdu versions

Active automations

0

— paused

Sent this month

0

— delivered

Daily summary

—

Upcoming automations

Top templates this month

Staff & Roles

Manage who has access to PartsManage and what they can do. Each role comes with a sensible permission preset.

Total users

0

0 active

Pending invites

0

Not yet accepted

Actions today

0

Tap to see activity log

Roles configured

4

Owner · Manager · Counter · Accountant

Permission matrix

What each role can and can't do. Override toggles let you customize 4 specific things per user beyond their role's default.

Default permissions by role

Capability	Owner	Manager	Counter	Accountant

Per-user override toggles

When you assign a role to a user, you can override these 4 specific permissions:

Can see costs and margins

If off, supplier costs, landed costs, and per-sale margins are masked. Default: on for Owner/Manager/Accountant, off for Counter.

Can void / edit invoices

If off, can only create invoices — not modify or delete after save. Default: on for Owner/Manager, off for Counter/Accountant.

Can access reports

If off, Reports menu is hidden and report pages are inaccessible. Default: on for Owner/Manager/Accountant, off for Counter.

Can manage investors

If off, Investors menu is hidden and partnership data is invisible. Default: on for Owner only.

Activity log

Every meaningful action across the system, attributed to the user who performed it. Use this to audit who did what.

Settings

Configure your business, branding, billing, and integrations.

Business profile

Information about your business — appears on invoices, statements, and customer communications.

Identity

How customers see your business in invoices and WhatsApp messages.

Trading name

Legal name if different

Owner name

Email

Tax registration

NTN and STRN appear on professional invoices. Leave blank if unregistered.

NTN (National Tax Number) optional

STRN (Sales Tax Registration) optional

Address & contact

Used as the default address on invoices and statements.

Address

Phone

Fiscal year start

Invoice template

Customize how your invoices look. Changes preview live on the right.

Header

Header title

Header subtitle

Numbering

Invoice prefix

Next invoice number

Terms & footer

Payment terms

Footer note

Appearance

Show logo

Display the colored shop logo at the top of every invoice.

Show "Authorized signatory" line

Reserves space at the bottom for a handwritten signature.

Paper size

Optimizes print layout for the most common paper size.

Live preview · sample invoice

Localization

Language, date format, and currency display.

Language

App interface language

The language used for buttons, menus, and on-screen text in PartsManage.

Default invoice language

Used when creating new invoices. Can be overridden per invoice.

Date & numbers

Date format

How dates are displayed throughout the app.

Currency display

How amounts appear. Pakistani convention uses lakh/crore comma grouping.

Timezone

Used for scheduled messages, daily summary timing, and audit log timestamps.

Inventory

How the cost of each sold item is calculated — this affects reported profit and stock value.

Costing method

You can switch between Weighted Average and FIFO until your first sale is recorded.

Dashboard

Choose which sections appear on your dashboard. Hidden sections can be turned back on here any time.

Visible sections

Toggle the charts and panels shown on your dashboard home.

Sales & Profit Trend

The 30-day sales and profit line chart

Top customers

Revenue ranking of your top customers this month

Stock by category

Inventory value split across part categories

Upcoming shipments

In-transit shipments with ETA on the dashboard

Recent activity

Recent activity now lives on its own page for a fuller view.

Subscription & billing

Your plan, billing details, and payment history.

Current plan

—

Choose a plan

Billing history

Integrations

Connect PartsManage to other tools you use — WhatsApp Business, banks, accounting, e-commerce.

Messaging

Banking & payments

Accounting

E-commerce

Backup & data

Download a backup of all your data, restore from a backup file, or export specific data to CSV.

Manual backup

Download a complete snapshot of your data — parts, customers, sales, payments, everything.

Backups are JSON files containing all transactions, customers, and inventory. Keep them safe — they can be used to restore your account.

Restore from backup

Upload a previously downloaded backup file. Warning: this overwrites current data.

Backup history

Automatic cloud backup

Daily backup to cloud storage — never lose your data.

Enable automatic daily backup

A backup is created every night at 2:00 AM and stored securely. Requires Pro plan.

Demo mode

Use PartsManage with seed data and prevent real-world side effects like sending WhatsApp messages.

Demo mode toggle

When demo mode is on, a yellow banner appears at the top of every page and WhatsApp messages are simulated (not actually sent).

When demo mode is enabled:

A yellow "DEMO MODE" banner shows at the top of every page
WhatsApp messages are simulated — nothing actually sends to customer phones
The "Send" button label changes to "Simulate send"
Invoice PDFs are watermarked "DEMO"

Reset demo data

Restore the original seeded customers, sales, and inventory. Removes anything you've added in demo mode.

Account & security

Password, login sessions, and account management.

Password

Change password

Last changed 47 days ago — consider updating regularly.

Active sessions

Current device — Windows · Chrome

Last active just now · Rawalpindi, PK

This device

iPhone · PartsManage Mobile

Last active 3 hours ago · Rawalpindi, PK

Danger zone

Sign out everywhere

Ends all active sessions across all devices. You'll need to log back in.

Delete account

Permanently delete your account and all data. This action cannot be undone.

Welcome back

Create your account

Reset your password

Check your phone

Tell us about your shop

What's your opening balance?

Capital and investors

Do you have investors?

Investors

Add your inventory

Start empty

Upload Excel

Use catalog

Drop your Excel file here

You're all set, Faisal!

Add Item Master

—

Add an investor

Good evening, Faisal 👋

Day Book — Today

Shipments in transit

Weekly Statements

Sales & Profit Trend

Top customers

Stock by category

Overdue payments

Low stock

Recent activity

Shipment Log

Shipment log

Add shipment

Parts Inquiry

Search for a part

Item Master

Add new part

AI photo lookup is now enabled for this part

1 Item Master

2 Variant details

3 Pricing & alerts

4 Part photos

5 Advanced settings

Bulk import from Excel

Upload your Excel file

Drop your Excel file here

Map your columns

All 6 columns auto-matched

Preview before importing

Import complete!

Sales

Quotations

New sale

Items in this sale 0 items

No items yet

Sale summary

INV-1456

Goyal Auto Parts

Bill to

Sold by

Customers

Parties

Al-Habib Motors Peer wholesaler

Record payment

Payment method

Payment details

Balance update

PMT-XXX

Goyal Auto Parts

Suppliers

Qasim Hardware Peer Import · China

Record payment to supplier

Payment method

Payment details

Balance update

SPY-XXX

Goyal Auto Parts

Requests for quotation

RFQ

Purchase requisitions

PI-XXXX

Invoice